Our Expenses feature enables employees to easily log and submit expense claims for managerial approval, creating a smooth and transparent reimbursement process.
HR Expenses
How it Works
Our Expenses feature simplifies expense reporting with easy submission, in-app receipt capture, and real-time claim tracking. Integrated approval workflows enable managers to review and process claims quickly, ensuring transparency and accountability.
Navigation
Navigate to the Expenses section via the HR app or web dashboard.
Easy Reference
Start a new claim and assign a title for easy reference.
Add Expenses
Add individual expense entries with descriptions and values; totals update automatically. Use your mobile device camera to capture receipts, or upload files from storage.
Claims
Save your claim as a draft to continue editing later if needed. Submit when ready—status changes to Pending.
Notifications
Managers receive notifications of new submissions and can review, approve, or reject. Managers can leave comments for rejected claims or request more information.
Real Time
Employees can monitor all claims in real time—Draft, Pending, Approved, or Rejected. All activity is logged, providing a transparent and auditable history.
Revolutionise Processes
Real-time updates and integrated approval workflows empower managers to quickly review, comment on, and action employee submissions, ensuring faster processing and increased accountability.
Key Benefits & Features of Onboarding
- User-Friendly: Easily log expenses with smart forms and built-in receipt capture.
- Clear Visibility: Track each claim’s status from draft through to final decision.
- Smart Calculation:Line items are automatically tallied for accurate totals.
- Workflow Efficiency: Direct submissions streamline the manager review process.
- Review Control: Managers can approve, reject, or request edits with optional notes.
- Mobile Access: Submit expenses on the go using smartphone camera integration.
- Data Security: Drafts remain private until submission, ensuring employee control.
- Full Audit Trail: All actions are tracked, supporting transparency and compliance.
- HR Integration: Fits naturally into broader HR and payroll ecosystems.
- Scalable Solution: Suitable for teams of any size, from individuals to entire organisations.
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